Knowledge

Meeting technique

After reading this, you should be able to reduce time spending on meetings and make the meeting more efficient.

Principles

  • Make sure everyone understand the objective of the meeting
  • Don’t involve the people not necessary, reduce the number of people in meeting
  • Make sure there are progress
    • Make decision
    • Follow up actions

Meeting preparation

  • Make sure every understand the objective and agenda of the meeting
  • Set expectation on the meeting
  • Provide related information and reference before the meeting

three types of meetings

Brain storm

  • Objective
    • Generate creative idea
  • Preparation
    • Provide background information on the topic
      • It is greate if everyone have prepared some idea before the meeting
  • Agenda
    • Generate ideas
      • Never ban idea in this phase, quality come with quantity
    • Merge ideas
  • Note
    • We don’t need this meeting if every can prepare a proposal by themselves

Decision

  • Objective
    • Choice a solution from serveral proposals
  • Preparation
    • Send the copy of the proposals to everyone
  • Agenda
    • Report each proposal
    • Clarify and discuss each proposal
    • Make decision and figure out next actions
      • What need to be done? (Scope of next action)
      • Who do it?
      • When should it be done?

Briefing

  • Objective
    • Knowledge synchronization
  • Prepare
    • The information going to share
      • It is not public speech, don’t need to care audience know the content before
  • Agenda
    • Sharing
    • Q&A

References